How to Choose the Right Conference System for Your Meeting Room Size
Choosing the right Conference System for your meeting room isn’t just about picking microphones — it’s about ensuring clear communication, professional sound, and a seamless experience for all participants. Whether you're outfitting a small boardroom or a large council hall, selecting the correct setup based on room size is essential for performance and reliability.
In this article, we’ll help you understand how room dimensions, seating arrangements, and audio coverage impact your choice of conference system and conference microphones.
🔍 Why Room Size Matters When Choosing a Conference System
Room size affects:
- The number of microphones needed
- The power and coverage of your audio equipment
- The type of system (wired or wireless)
- Acoustic treatment and feedback control
Getting it wrong could mean weak sound, limited communication flow, or an overcomplicated setup.
🏢 Small Meeting Rooms (Up to 6 people)
Why it works: 🔹Easy to manage 🔹Cost-effective 🔹Minimal wiring with excellent clarity in close-range environments
Recommended Setup: 🔹 Compact wired conference system 🔹 4–6 tabletop conference microphones 🔹 Integrated speaker unit or small PA support
✅ Ideal for: Startups, huddle rooms, small team discussions
🏛️ Medium-Sized Boardrooms (6–15 people)
Recommended Setup: 🔹 Wireless or hybrid conference system 🔹 Delegate + chairman conference microphones 🔹 Ceiling or wall-mounted speakers 🔹 Feedback suppression DSP (Digital Signal Processor)
Why it works: 🔹Flexible mic placement 🔹Scalable and neat cabling 🔹Clear communication across longer tables or U-shapes
✅ Ideal for: Corporate boardrooms, SME meetings, remote conferencing setups
🏟️ Large Conference Halls (15+ people)
Recommended Setup: 🔹 Fully scalable conference system 🔹 15+ wired/wireless delegate microphones 🔹 Central control unit + video integration (if needed) 🔹 Full-range speakers + signal processors
Why it works: 🔹Supports structured discussions 🔹 Chairman mic control and mic queue system 🔹 Optional translation/voting modules
✅ Ideal for: Government meetings, town halls, seminar spaces
🎙️ Wired vs Wireless Conference Microphones
Feature
Installation Reliability Mobility Best for
Wired Microphones
Fixed, more cables Stable, no battery worries Limited movement Permanent installations
Wireless Microphones
Flexible, clean setup Can experience signal interference High mobility for dynamic layouts Multipurpose or frequently rearranged rooms
Choose wired for reliability, and wireless for flexibility.
🤔 Other Considerations When Choosing a Conference System
- Acoustics of the room (reverb, echo, etc.)
- Integration with video conferencing platforms (Zoom, Teams, etc.)
- Scalability – can your system grow with your business?
- User control – ease of use for non-technical staff
Why Choose Vbizz?
- End-to-end service: consultation, design, supply, installation & support
- Expert team with years of experience in corporate AV integration
- Reliable systems with ongoing maintenance and tech support
- Trusted by businesses, institutions, and government sectors across Malaysia
Check out Our Project. Check out Our Services.
Contact Vbizz today for a free site survey or consultation on the best Conference System for your business.
📱wa.me/60138118613 📞60138118613 📩[email protected] 🌐vbizz.com
Thank you for your continued support. – The Vbizz LTO Trading Sdn Bhd -