facebook-pixel-trackingConference System Installation: What to Expect and How to Prepare | PA SYSTEM MALAYSIA

Conference System Installation: What to Expect and How to Prepare

July 24, 2025 1:17 PM
blog_image

Setting up a Conference System in your office, boardroom, or council chamber is a strategic move toward better communication, professionalism, and efficiency. But if you’ve never gone through a conference system installation before, you might be wondering what to expect, what steps are involved, and how to prepare your space.

This article will walk you through the key phases of installation, the types of Conference Microphones involved, and how to ensure everything goes smoothly — whether you’re equipping a small meeting room or a large event hall.


🎯 Why Install a Conference System?

A modern conference system offers:

  • Clear and consistent audio for all participants
  • Structured communication via delegate & chairman microphones
  • Integration with video conferencing tools
  • Scalability for future needs

It’s an essential investment for businesses, educational institutions, government agencies, and more.


🧰 Step-by-Step: What to Expect During Installation

1. Site Assessment & Consultation

Before anything is installed, your AV provider (like Vbizz) will conduct a thorough site visit to evaluate:

  • Room size and shape
  • Seating arrangement
  • Existing acoustics and ambient noise
  • Power and cabling access

This helps in designing a tailored system for optimal performance.

2. System Design Proposal

After the assessment, you’ll receive a proposal that outlines:

  • Type and number of conference microphones
  • Wired or wireless configuration
  • Speaker placement and cabling routes
  • Integration with displays or cameras (if needed)
  • Control options (touch panels, remote controls, etc.)

This is also the stage to decide between basic or advanced features like:

  • Voting modules
  • Recording capabilities
  • Simultaneous interpretation

3. Installation Day(s)

During installation, technicians will:

  • Mount speakers and microphones
  • Install control units and processors
  • Lay and conceal cables if using wired systems
  • Test sound levels, mic sensitivity, and speaker coverage
  • Integrate with video or conferencing software if required

Depending on room size and complexity, this process may take one day to a few days.

4. System Testing & Calibration

Once installed, the system goes through:

  • Audio balancing (to avoid feedback or echo)
  • Mic priority testing
  • User role configuration (chairman vs delegate units)
  • Network connection for wireless or remote systems

5. Training & Handover

Your team will receive a brief training session on how to:

  • Use the conference microphones
  • Start/stop meetings
  • Adjust audio levels
  • Troubleshoot basic issues

Some providers also offer printed manuals or support access.



📝 How to Prepare Before Installation

To speed up the process and avoid issues:

✅ Ensure the meeting room is accessible ✅ Clear the table layout (especially if table-mounted mics are being used) ✅ Confirm your Wi-Fi or LAN availability (for wireless systems) ✅ Let your team know about the installation schedule

Optional: Share your room’s floor plan in advance with your AV provider.


🎤 What Kind of Conference Microphones Will Be Used?

Depending on your space, you may get:

Tabletop Delegate Microphones – individual use for each participant Chairman Microphones – with override and priority functions Gooseneck Microphones – flexible stems, ideal for podiums Wireless Microphones – portable and clutter-free Boundary or Ceiling Mics – for discreet audio capture


📌 Conclusion

Installing a conference system is a worthwhile upgrade for any organization that values clear communication and professional presentation. By understanding what to expect and how to prepare, you can ensure a smooth, hassle-free installation and get the most out of your investment.


Why Choose Vbizz?

  1. End-to-end service: consultation, design, supply, installation & support
  2. Expert team with years of experience in corporate AV integration
  3. Reliable systems with ongoing maintenance and tech support
  4. Trusted by businesses, institutions, and government sectors across Malaysia

Check out Our Project. Check out Our Services.

Contact Vbizz today for a free site survey or consultation on the best Conference System for your business.

📱wa.me/60138118613 📞60138118613 📩[email protected] 🌐vbizz.com

Thank you for your continued support. – The Vbizz LTO Trading Sdn Bhd -